Travel Guidelines - As of April 2024
MILEAGE
Mileage reimbursement rate for travel is at $0.67 effective April 1, 2024.
Mileage calculation method electronic mapping source (Yahoo Maps, Mapquest, or Google Maps another online mapping service).
Travelers must print out the driving directions provided by the site and attach to the local travel expense statement (click here) or report odometer reading to claim mileage reimbursement within the district area.
For travel outside the district area driving directions should be attached to the travel request form.
LODGING
The maximum amount per night per person will be determined by city as indicate on the U.S. General Service Administration (GSA) schedule. Cities not on the schedule use County, if County is not listed, use the standard Texas rate.
For the U.S. General Service Administration listings for Texas click HERE.
MEALS (In-State Travel)
The per diem allowance for individuals with overnight travel shall not exceed the GSA Rates (located on this website). Click on the GSA site and locate the city of destination. If the city is not listed, use the standard rate as listed below. First and Last days of travel will be adjusted to 75% of the total standard rate not including incidentals.
A good practice is to print the webpage showing the rates and attach it to your travel request.
Student Travel
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Within the Region One district area:
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Out of Region One Area:
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Reimbursement of meals for partial days related to student travel will be based on the following allocation. Sponsors will receive the same amount as students for meals. This will include the bus driver or other district employee on the trip.
- Breakfast will be reimbursed if leaving prior to 8:00 a.m. or arriving after 10:00 a.m.
- Lunch will be reimbursed if leaving before 11:00 a.m. or arriving after 2:00 p.m.
- Dinner will be reimbursed if leaving before 5 p.m. or arriving after 7:00 p.m.